POSITION SUMMARY:
Under
the direction of the Supervisor of Employee Benefits, the Benefits Coordinator
serves as a member of a team that provides system-wide implementation and
support for the school district’s benefits programs, including, but not limited
to health care, dental, vision, prescription drug, life insurance, pension, and
other benefit-related programs as approved by the Board of Education. The incumbent of this position will provide
support for employee and retiree utilization of automated systems including,
but not limited to PGCPS Web Page, Oracle Self-Service and other customer
service related systems. The Benefits
Coordinator will provide high quality benefits program services to all
employees and retirees through effective personal communication approaches
face-to-face, phone, e-mail, written, inter-office mail and external mail.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Provides prompt and courteous service to
the high volume of callers and visitors; responds to all inquiries received by
phone, in-person, email and mail;
Reviews enrollments and changes for
accuracy to meet deadlines for processing;
Maintains databases and paper files for
employees and retirees; reconciles reports;
Provides information to employees and
administrators regarding policy and procedures relative to benefits and
benefits related transactions;
Obtains, reviews and analyzes
information received from informant or beneficiary in order to process claims
and benefits transactions;
Consults with other offices, such as
Absence Management and Employee and Labor Relations, regarding personnel
actions which could impact benefits administration;
Collects payments for insurance as
necessary and prepares cash receipt voucher to accompany payments;
Assists and supports customers with the
use of Oracle Self Service; troubleshoots system issues and collaborates with
IT as needed;
Consults with COBRA and direct bill
vendors to ensure a smooth transition of benefits services;
Notarizes beneficiary designation and
state retirement agency forms for active employees and retirees;
Conducts research to obtain additional
information to clear up and resolve discrepancies; explains status of actions
taken and procedures;
Posts data to records and logs according
to prescribed procedures or direction from supervisors;
Provides backup to other team members as
needed;
Assists with new employee orientations,
open enrollment activities and wellness events; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge
of general office practices, procedures and equipment;
Knowledge
of school system policies, and procedures;
Uses
appropriate written, verbal, or electronic communication skills to disseminate
information; operates a computer with speed and accuracy;
Ability
to maintain confidentiality and make effective business decisions regarding
with whom to discuss sensitive and confidential information;
Ability
to perform routine and diversified work involving independent judgment;
Ability
to work effectively in a fast-paced environment and meet scheduled deadlines;
Ability
to use business telephone, e-mail, written, and face-to-face communication
techniques and etiquette; and
Proficiency
with MS Office Suite (Word, Excel, Power Point).
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Graduation
from high school or GED required. A
minimum of three (3) years of progressively responsible experience in benefits office
and administrative responsibilities. Some
experience or familiarity with large scale administration of benefits programs preferred.
CERTIFICATION REQUIREMENTS:
Must be a
Notary Public or willing to obtain Notary Public within 60 days of date of
hire.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
Annual leave may be limited during specified timeframes.