POSITION SUMMARY:
The
Accounts Payable Clerk II performs moderately difficult clerical tasks
involving the application of bookkeeping principles and/or account keeping
practices to the maintenance of financial accounts and records.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Ensures
invoice batches are properly reviewed, matched, recorded, validated and
processed with minimal error and reclassification;
Trains
newly assigned employees;
Issues
written letters to schools/offices regarding actions needed to resolve invoices
on hold;
Provides
records, requests, faxes and transmittal correspondence regarding any
differences in source documents, account posting and balances;
Prepares
routine financial correspondence, as requested by the Accounts Payable Manager
or Accountant II;
Resolves
outstanding invoices on accounts payable aging report within 45 days;
Processes
all incoming invoices within two to five days of receipt;
Reviews
batches and addresses exceptions within one week of receipt; including invoices
received without corresponding purchase order;
Provides
backup support as assigned by the Accounts Payable Manager and/or the
Accountant II; and
Performs
other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Working
knowledge of Microsoft Word, Excel, and Oracle Payables or equivalent ERP
system.
Thorough
knowledge of modern clerical account keeping practices;
Knowledge
of office terminology, procedures and equipment, business arithmetic and
English, including familiarity with operation of bookkeeping or accounting
practices;
Ability
to understand and follow complex oral and written instructions, with minimal supervision;
Ability
to create an Excel spreadsheet, and prepare/maintain Excel-based financial
reports;
Ability
to write legibly; and
Ability
to get along well with others and deal courteously and tactfully with the
public.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High school diploma or GED required, preferably
supplemented by college-level courses, and at least five years accounts payable
experience; or any equivalent combination of experience and training which
provides the required knowledge, skills and abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.