POSITION: Accounts Payable Clerk II

ORGANIZATION / LOCATION: Accounts Payable

REPORTS TO: Accounts Payable Manager

REVISION / REVIEW DATE: August 23, 2017

JOB CODE: 43

UNION: Local2250

CLASSIFICATION: ACE/AFSCME

GRADE: 17

POSITION SUMMARY:The Accounts Payable Clerk II performs moderately difficult clerical tasks involving the application of bookkeeping principles and/or account keeping practices to the maintenance of financial accounts and records.  

DUTIES AND RESPONSIBILITIES

Ensures invoice batches are properly reviewed, matched, recorded, validated and processed with minimal error and reclassification;

Trains newly assigned employees;

Issues written letters to schools/offices regarding actions needed to resolve invoices on hold;

Provides records, requests, faxes and transmittal correspondence regarding any differences in source documents, account posting and balances;

Prepares routine financial correspondence, as requested by the Accounts Payable Manager or Accountant II;

Resolves outstanding invoices on accounts payable aging report within 45 days;

Processes all incoming invoices within two to five days of receipt;

Reviews batches and addresses exceptions within one week of receipt; including invoices received without corresponding purchase order;

Provides backup support as assigned by the Accounts Payable Manager and/or the Accountant II; and  

Performs other duties as assigned.

QUALIFICATIONS

Working knowledge of Microsoft Word, Excel, and Oracle Payables or equivalent ERP system.

Thorough knowledge of modern clerical account keeping practices;

Knowledge of office terminology, procedures and equipment, business arithmetic and English, including familiarity with operation of bookkeeping or accounting practices;

Ability to understand and follow complex oral and written instructions, with minimal supervision;

Ability to create an Excel spreadsheet, and prepare/maintain Excel-based financial reports;

Ability to write legibly; and

Ability to get along well with others and deal courteously and tactfully with the public.  

EDUCATION and/or EXPERIENCE REQUIREMENTS: High school diploma or GED required, preferably supplemented by college-level courses, and at least five years accounts payable experience; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.  

CERTIFICATION REQUIREMENTS: None Required.

SUPERVISORY RESPONSIBILITIES: No direct supervisory responsibilities.

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT: Normal

ADDITIONAL INFORMATION: None.

Prince George’s County Public Schools • www.pgcps.org • 14201 School Lane, Upper Marlboro, MD 20772