POSITION: Associate Editor
ORGANIZATION / LOCATION: Office of Chief of Staff
REPORTS TO: Chief of Staff
REVISION / REVIEW DATE:
JOB CODE:75
UNION: ASASP_III
CLASSIFICATION: ASASP Unit III
GRADE: 26
POSITION SUMMARY:Under the direction of the Chief of Staff, the Associate Editor is responsible for drafting, copyediting, manuscript formatting, and proofreading of day-to-day and other outgoing office correspondences. The nature of the work performed requires executive-level content and substantive editorial review quality along with thorough knowledge of Prince George’s County Public Schools (PGCPS) organization, functions, personnel, and programs. The incumbent must be able to work effectively under frequent deadline pressure, be detailed oriented and have strong organizational and multitasking skills.
DUTIES AND RESPONSIBILITIES Provides
drafting, copyediting, manuscript formatting, and proofreading of day-to-day
outgoing office correspondence; Meets
strict deadlines, handles highly confidential material, and works closely with
administrators and high-level officials in Prince George’s County Public School
System; Works to achieve the goals determined by PGCPS
and the Chief
of Staff; Works
closely with colleagues and staff to determine best presentation of content; Suggests
efficiencies in workflow and precision; Exercises
considerable initiative, sensitivity, sound judgment, and possess strong communication
and interpersonal skills; Provides
secretarial support including the operation of office equipment, computer
applications, answering phones, greeting visitors, photocopying, and
maintaining files for the executive
assistant/director; Works
independently to see that assigned tasks are completed; and Performs
other duties as assigned.
QUALIFICATIONS Thorough
knowledge of the general organization and functions of Prince George’s County
Public School System; Must have demonstrated copy-editing and proofreading experience; Considerable
knowledge of business English, spelling, general vocabulary, punctuation, and
arithmetic; Considerable
knowledge of modern office practices and procedures; Strong
proofreading, editing, communication, and interpersonal skills; Excellent organizational and time-management skills; Ability to work in a team environment while maintaining a strong
individual contribution; Ability
to work collaboratively and to carry out continuing assignments requiring the
organization of materials, the handling of administrative details, the
preparation of reports with minimal supervision; Proficient in the use of technology systems such
as, Microsoft Office Suite (Excel, PowerPoint, Word and Access), Google, Google
Docs, report generating software, and be skilled in the use of technology for
work related research; Knowledge
of the seven core competencies of the Supporting Services Professional Growth
System (SSPGS); Flexibility and ability to work in fast-paced, high-volume,
rapidly changing environment; Cultural sensitivity and collaborations with
others along with effective oral and written communication skills with a focus
on accuracy and high quality customer service; and Ability to properly handle and maintain
confidential information.
EDUCATION and/or EXPERIENCE REQUIREMENTS: Bachelor’s degree from an accredited college or university required. Minimum three (3) years progressive responsibility with a focus in copy-editing and proofreading. or a combination of equivalent years of experience, education and skills that would meet the position requirements.
CERTIFICATION REQUIREMENTS: None Required.
SUPERVISORY RESPONSIBILITIES: May supervise assigned administrative support staff.
PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT: Normal
ADDITIONAL INFORMATION: None.
Prince George’s County Public Schools • www.pgcps.org • 14201 School Lane, Upper Marlboro, MD 20772