POSITION: Accounts Payable Clerk I

ORGANIZATION / LOCATION: Accounts Payable

REPORTS TO: Accounts Payable Manager

REVISION / REVIEW DATE: August 23, 2017

JOB CODE:43

UNION: Local2250

CLASSIFICATION: ACE/AFSCME

GRADE: 15

POSITION SUMMARY:Under direction of the Accounts Payable Manager, Accountant II, and Accounts Payable Technician, performs clerical tasks of moderate difficulty in processing invoices and recording related accounting information. The Accounts Payable Clerk I in this class follows established procedures but exercises judgment in performing accounting clerical operations. Work may also require the preparation of regular and special reports and include use of a computer. Work is performed under general supervision.    

DUTIES AND RESPONSIBILITIES

Responsible for the timely and accurate invoice processing on a daily basis, including calculation and balancing all items that need to be withdrawn from the payment batch;

Balances payment batches for senior staff to process;

Processes all employee reimbursements submitted on a Disbursement Authority (DA) form or simple iExpense requests including calculating for accuracy, checking for appropriate support and verifying approval of reimbursement request;

Researches and resolves employee reimbursement discrepancies submitted for payment;

Researches status of all past due invoices on vendor statement and assists the Accounts Payable Clerk II with additional research/documentation as necessary;

Processes all Stop Payment requests;

Provides back up for Accounts Payable Control Clerk and Accounts Payable Assistant;

Accurately captures image of all Accounts Payable paid invoices; and

Performs other duties as assigned.

QUALIFICATIONS

Knowledge of modern clerical account keeping practices;

General computer skills, including MS Office and Oracle;

Working knowledge of accounts payable practices;  

Knowledge of office procedures, terminology, equipment, business math and English;

Ability to understand and follow simple oral and written instructions;

Ability to write legibly and have good oral and written communications  skills;

Ability to get along well with others, including good customer service skills;

Clerical aptitude, mental alertness, tact and courtesy; and

Ability to deal courteously and tactfully with customers.

EDUCATION and/or EXPERIENCE REQUIREMENTS: High school diploma or GED required with some clerical account keeping experience including or supplemented by course work in typing, data entry, bookkeeping or other tabulating machines; two to three years of progressively responsible experience in a large office environment and general clerical work; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.  

CERTIFICATION REQUIREMENTS: None Required.

SUPERVISORY RESPONSIBILITIES: No direct supervisory responsibilities.

PHYSICAL DEMANDS: The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.

WORKING ENVIRONMENT: Normal

ADDITIONAL INFORMATION: None.

Prince George’s County Public Schools • www.pgcps.org • 14201 School Lane, Upper Marlboro, MD 20772