POSITION SUMMARY:
Under
general direction, as a working supervisor oversees the work associated with
the entering, updating and maintenance of time card system data, based on the
leave and payroll data electronically provided by Bus Lot Assistant Foreman on
a daily basis. The employee will work within the established departmental
policies and guidelines. Work is performed under the direction of a supervisor
who plans, lays out and assigns work. Work is reviewed for speed and accuracy.
After familiarization with the procedures, methods and reports used in the
unit, employees in this class are expected to exercise some judgment in
maintaining the routine flow of work.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Acts as initial response to bus drivers and attendants to
pay and leave issues;
Develops and maintains department’s payroll schedule in
DTE as required for all bus drivers and attendants in Oracle payroll system;
maintains attendance files;
Oversees data entry clerks making sure work is done on a
timely basis; assists in inputting and collecting data as necessary;
Ensures that the Transportation Department’s payroll
meets the posting deadlines on days and at times jointly established by the
payroll Office and the Information Technology Department;
Establishes and enforces daily schedule for electronic
submittal of necessary time and attendance information by appropriate bus lot
management personnel;
Adapts and maintains necessary procedures and processes
that will ensure consistent, timely, and accurate transmittal of time and
attendance information to the Transportation Department centralized payroll
operations;
Acts as liaison with Payroll Office and IT departments;
Assists Transportation Management Analyst with budget
preparation;
Compiles transportation and central garage data reports,
i.e., usage and overtime;
Supervises activities of Data Entry Clerks; and
Performs related work as required.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Substantial
experience and training in computerized data management systems with emphasis
on time and attendance management experience in Oracle applications preferred;
Ability
to operate a computer with proficiency, including Word, Microsoft Access,
Microsoft Windows, Excel and relational database applications;
Ability
to maintain complex clerical records and controls;
Ability
to make comparisons and calculators rapidly and accurately;
Ability
to train subordinates in the use of data entry software and equipment;
Ability
to plan, assign, and supervise the work of subordinates effective
organizational skills;
Ability
to type at the required rate of speed;
Ability
to treat information, data, and records confidentially; and
Good
oral and written communications and human relation skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Graduation from high school with progressively
responsible supervisory experience in time and attendance management; and one
year of Oracle pay applications preferred; or other combinations of applicable
education, training, and experience which provides the knowledge, abilities and
skills necessary to perform effectively in the position.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
Oversees
data entry unit.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.