Receives telephone calls and office visitors, answers inquiries, processes mail, prepares routing correspondence and screens those, which in his/her judgement can be handled by other offices, and tactfully refers them as appropriate;

Prepares and signs standard letters, interoffice forms, requisitions and similar documents;

Prepares necessary budget and financial management documents; advises the supervisor of changes and provides status reports;

Coordinates and manages the equipment inventory including material transfer forms, self-insurance forms and employee equipment reports;

Manages and processes the departments payroll, including workshop and substitute payroll; keeps accurate records and reports for the Director;

Develops and maintains individual spreadsheets for trainings;

Serves as back-up to Administrative Secretary;

Reviews and monitors monthly account manager reports;

Assists in processing a variety of administrative information and data using Google Drive;

Performs various clerical duties and responsibilities in support of the organization’s program(s) and operations;

Reviews correspondence, reports and other papers prepared for superior’s signature to assure conformance with administrative instructions and requirements;

Assures the timely completion of correspondence and reports to determine the status and progress of special projects; liaisons with other departments;

Maintains records and prepares reports; gathers and compiles information for and assists in preparing the annual budget request; monitors expenditures with respect to budget limitations; confers with superior about the status of accounts and initiates reallocation of funds as instructed; and

Performs other general office and related duties as assigned.