Assists in processing orders, receipts and requisitions for maintenance and custodial parts and equipment using a remote terminal, notifies vendors about shortages, i.e., incorrect or damaged shipments, and types up merchandise return for this material;

Maintains specific vendor catalogs for identifying stocked items and obtaining correct specifications or to obtain new items for servicing mechanical equipment;

Maintains daily contact with users to determine specific facts relating to items ordered which were not previously supplied; advises them on item availability or to suggest substitutes;

Types change orders to add money to all accounts as needed when notified by Accounts Payable. Also, assists Accounts Payable in reconciling statements from vendors;

Assists in entering requests for stocked and non-stocked items in Oracle in order to determine frequency of requests for future stocking; recommends stock level based on number of requests during a specific period;

Initiates orders to vendors through Blanket Purchase Agreements or Purchase Orders as applicable, assures the requested item(s) are not available through established contracts before recommending action by the Purchasing Office;

Follows up with vendors on delinquent orders and keeps user informed of actions taken; seriously delinquent orders are referred to the Purchasing Office for appropriate action;

Maintains required files of all requisitions, material transfers, correspondence, user requests, vendor deliveries and related matters;

Organizes and maintains office files and records;

Posts employee time records and prepares payroll forms;

Performs various clerical duties and responsibilities in support of the organization’s programs and operations; and

Performs other general office and related duties as assigned.