POSITION SUMMARY:
Performs skilled financial, bookkeeping, clerical and
secretarial tasks in a middle or high school office. The major responsibility
of positions in this class is the performance of account-keeping and school
related financial activities. When not performing clerical tasks, a School
Accounting Secretary performs work assignments in support of other administrative
and program activities such as data entry, guidance and library. Employees in
this class are expected to exercise considerable independence in scheduling
their work and in making contacts. Positions in this class are located in
middle and high schools where the complexity and volume of accounting require
the services of an employee skilled in bookkeeping. The work is performed under
the general supervision of the Principal.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Maintains
a complete accounting system for the receipt and disbursement of school and
student activity funds;
Makes
ledger and journal entries and prepares balances;
Prepares
periodic financial reports for Principal, account sponsor and central office;
Issues
receipts for and deposits money in bank;
Issues
checks from appropriate accounts;
Requisitions
a wide variety of materials, supplies and services;
Contacts
vendors regarding status of orders;
Approves
invoices for payment and issues vouchers;
Maintains
a student obligation file;
Completes
building use forms and permits;
Assists
in processing a variety of student and school administrative information and
data using remote terminals; and
Perform
other general office and related duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Good
knowledge of general bookkeeping practices, business English, spelling,
arithmetic, modern office practices, procedures and equipment;
Some
knowledge of school accounting and bookkeeping procedures;
Ability
to make decisions in accordance with school system policies and procedures;
Ability
to maintain clerical accounting records and prepare reports;
Ability
to work harmoniously with students; administrative and instructional staff and
the central office staff; ability to learn information processing and data
entry from remote terminals;
Ability
to type at the established rate of speed; and
Must
be in good physical condition.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Completion of a standard high school diploma or GED with
considerable responsible accounting, clerical and secretarial experience, some
of which shall have involved the maintenance of school accounts; preferably
supplemented by bookkeeping and accounting courses; or any equivalent
combination of experience and training which provides the required knowledge,
skills and abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.