POSITION SUMMARY:
Under the
direction of the Associate Superintendent of Supporting Services, the
Director of Purchasing and Supply is responsible for the overall supply chain,
procurement, acquisition and distribution of materials, equipment and services.
The Director will be responsible for performing executive level
supervision for all procurement, vendor contracting, and supply, warehouse and distribution services. The incumbent of this position will be
responsible for working collaboratively across all departments to plan the
procurement activities and strategic activities for PGCPS procurements.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Manages
the daily operations of the Purchasing Department to ensure that material and
service requirements are met in a timely, efficient, effective and ethical
manner;
Manages
and/or executes all purchases, within approved signature authority guidelines,
in a centralized environment, including high dollar value and/or highly complex
purchases;
Manages,
monitors and initiates contract renewals, modifications and extensions; ensures
pricing agrees with contracts and that price increases fall within contract
allowances;
Provides
oversight of purchases and operations and ensures they are conducted in accordance
with the federal, state and PGCPS procurement policies and procedures;
Provides continuous staff development opportunities to ensure
staff possesses sufficient training and required skill levels to perform their
assigned tasks in a proficient manner;
Plans
for future operations of the department with emphasis on efficiency and
effectiveness in meeting the needs of both internal and external customers,
statutory and regulatory compliance, and compliance with requirements as
set-forth by various granting agencies;
Initiates and develops overall objectives for the unit, and
evaluates, recommendations
and develops district-wide purchasing policies and procedures;
Guides
and supervises procurement, vendor contracting, supply warehousing &
distribution, inventory management and maintaining the efficient operation of
those services, including the assignment, supervision and evaluation of
personnel;
Authorizes
negotiated service contracts for supplies, materials, equipment and other
assigned procurements; works with vendors to obtain pricing, delivery and other
procurement-related information;
Prepares
annual departmental budget with staff;
Communicates
with schools and offices to determine and document the short and long-term
requirements and plans how best to meet established goals;
Maintains
contact with purchasing and supply managers in other jurisdictions for the purpose
of joint procurements;
Operates
in conjunction with the Office of General Counsel to ensure legal compliance;
Operates
with the finance staff to ensure sufficient funding and proper coding
classifications;
Ensures compliance with all applicable federal and state rules and
regulations, e.g. OSHA, DOE, EPA, DOD, DEP and other federal and state agencies
having jurisdiction over the products and services required;
Collaborates with Prince George’s County, the state of Maryland
and other municipalities to utilize and plan the use of strategy contracting
agreements to improve efficiency in the procurement of goods and services; and
Performs other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Experience managing under pressure, meeting tight deadlines and
managing multiple, complex projects simultaneously; ability to drive all key
performance metrics;
Thorough
knowledge of and experience with purchasing and logistics strategies,
productivity and quality management, and fiscal management procedures;
processes integrity and a high sense of professional ethics;
Demonstrates
a thorough knowledge of procurement methods, principles and best practices to
meet the needs of customers;
Comprehensive
knowledge of the laws, policies and procedures governing public procurement;
preferred knowledge of procurement provisions required under the laws of the state
of Maryland and Prince George's County;
Ability
to use appropriate judgment and initiative in making recommendations and
resolving problems that are highly complex and sensitive in nature; ability to
award contracts impartially and objectively;
Ability
to analyze commodity requirements, interpret market prices and trends and apply
interpretations to procurement issues;
Demonstrated functional knowledge
and skills in the area of information technology, particularly as it relates to
Enterprise Resource Planning (ERP) systems, with knowledge and experience in Oracle
software supporting procurement and supply management functions preferred;
Broad
knowledge in business principles including negotiation, ethics, finance and business
law; ability to negotiate contracts for professional and non-professional
services, construction and supplies;
Proven ability to function effectively and manage change within a
large, centralized, diverse, urban and complex organization;
Proven management experience and administrative skills to
motivate, organize, direct and evaluate other professional and support staff
while fostering creativity and innovation in the workplace; and
Effective
written and oral communication skills, and human relation skills; ability to
interact effectively with those both internal and external to PGCPS.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor’s
degree from an accredited college or university in accounting, finance,
business, public administration or a closely related field required; MBA degree
preferred. A minimum of five (5) years of experience
in purchasing with organizations that have diversified commodities,
construction projects, cooperative agreements and blanket establishments required;
ten (10) years of experience preferred. A minimum of five (5) years supervisory
experience in a major purchasing organization preferred.
CERTIFICATION REQUIREMENTS:
Purchasing
certification such as Certified Public Procurement Officer (CPPO) or Certified
Purchasing Manager (CPM) required; other purchasing certifications may be
considered.
SUPERVISORY RESPONSIBILITIES:
Oversees and provides
guidance/direction to the unit staff.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.