The Data Clerk III for the Research and Evaluation Office within the Department of Testing, Research and Evaluation provides data management, budget monitoring, document and report preparation, records/files maintenance, travel logistics, procurement, and/or other related administrative activities.  A major function is performing difficult clerical work involving various technology applications, reporting and filing of important records necessary to carry out the work of the Research and Evaluation Office.

Receives and examines all requests to conduct external research within PGCPS; processes requests and routes applications for review; communicates directly with applicants on the status of applications; communicates with other units within PGCPS regarding research requests;

Manages and updates the Research and Evaluation website;

Executes dissemination plan for Research and Evaluation publications;

Maintains office files and supplies, prepares purchase orders and disbursement authorizations; monitors budget expenditures and provides monthly reporting; confers with supervisor about the status of accounts and initiates reallocation of funds as instructed; gathers and compiles information for, and assists in preparing the annual budget request;

Determines disposition of incoming mail and e-mail; prepares standard letters, inter-office forms, requisitions and drafts replies to correspondence from general instructions, administrative notes, and prior experience with the subject;

Reviews correspondence, reports and other papers as prepared for supervisor’s signature to assure conformance with administrative instructions and requirements;

Answers telephone calls from the public and from school personnel; explains policies and procedures; provides technical guidance; arranges appointments and/or initiates other responsive action as appropriate;

Maintains office calendars;

Follows up on work in process to ensure timely reply or action; and,

Performs other duties as assigned.

Demonstrate experience in analyzing numbers, working quickly and accurately;

Familiarity with research and evaluation standards as they pertain to K through 12 public education;

Ability to give high attention to details, multi-task, organize and prioritize within a fast-paced environment;

Ability to rapidly acquire knowledge of new technology, including social media and internet;

Possess good knowledge of policies, regulations, procedures, and functions of the activity to which assigned or ability to rapidly acquire such knowledge;

Ability to exercise good judgment in applying wide range of operating procedures and policies;

Ability to work under pressure and make decisions in accordance with laws, ordinances, regulations and established procedures;

Ability to meet top level officials and others with tact and diplomacy, and able to get along well with others and establish effective working relations;

Possess advanced knowledge of Microsoft Word, Excel, and PowerPoint;

Must be results oriented with a strong sense of urgency; and

Must be a self-starter, able to work well independently, with limited supervision, and able to maintain confidential information.

High School diploma required.  Associate’s degree from an accredited college or university preferred with at least three (3) years of administrative assistant experience; or any equivalent combination of experience and training, which provides the required knowledge, skills, and abilities. 

None Required.



No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




None.