The Commodities Control Clerk performs responsible and varied accounting and clerical work. The incumbent follows established procedures in the receipt, storage, allocation, delivery and accounting for all U.S. Department of Agriculture (USDA) commodities allocated to the county school system. Work also involves preparing and typing of reports for commodities, food allocations, records of damaged or lost goods, etc. The incumbent develops reports and provides information as needed. May also develop new databases as needed. The employee will work within the established departmental policies and guidelines. Work involves frequent contact with various other departments within the school system. Work is performed under general supervision of the director of Food and Nutrition Services and includes acting as liaison between the Food and Nutrition Services Department and the Maryland State Department of Education on all food allocations.    

Performs clerical work involved in the documentary control of the receipt, transfer, storage, replenishment, and adjustment and issue of USDA commodities to schools through the use of a PC, typewriter and other office machines;

Receives distribution list from USDA and figures servings based upon participation to get quantity of commodities to order;

Maintains liaison with public terminal on items received and makes arrangements for delivery; if goods are over/short or damaged, incumbent must notify warehouse agent and fill out a U.S. Government Report, obtain agent’s signature and send to the Maryland State Department;

Prepares weekly routing notices for commodity delivery routes, based on cycle menu and on hand storage, for eight (8) truck routes to approximately 180 schools; taking into consideration the truck(s) size and the number of cases to be delivered;

Maintains records of schools with excess commodities that can be transferred to other schools; prepares monthly inventory of commodities;

Prepares and types all correspondence pertaining to food allocation notices and bulletins; updates each year with current market price the school form for commodity inventory;

Assumes responsibilities of the office in absence of the secretary;

Works on all office duties to include answering telephones, filing supply orders for schools, sending mailings and recording Hot Line messages;

Meets the annual continuing education/training education requirements for USDA Professional Standards for School Nutrition employees; and

Performs other related duties as assigned.

Considerable knowledge of office methods and procedures, including record keeping and Food Services Operation and Accounting; working knowledge of research methods;

Ability to perform duties in accordance with strict schedules;

Ability to make decisions based upon experience, good judgment, and established policies;

Ability to operate a computer with proficiency, including Excel, Word, PageMaker, Microsoft Windows, and other relational database applications;

Ability to treat information, data, and records confidentially;

Ability to maintain central record system and to prepare reports from such; high degree of aptitude for arithmetical computations; and

Ability to pass typing test at required rate of speed, ability to coordinate plans and schedules with good oral and written communications and human relations skills.

High School diploma required, with previous experience in commodities/inventory control preferred; or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

 

 

None Required.



No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




Ten (10) hours of annual continuing education/training required.