POSITION SUMMARY:
The
Administrative Testing Control Clerk reports directly to a Supervisor in the
Testing Department. This person learns, practices, and performs clerical and
material handling work necessary to support the administration of all national,
state and county tests in Prince George’s County Public Schools. Duties also include the collection and dissemination
of reports/materials related to test administration and student performance as
required by local, state, and federal authorities.
Must
be able to communicate and work with coworkers, schools, and offices within
Prince George’s County Public Schools.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Assists
testing specialists in the logistics of administering state and county-mandated
assessments;
Maintains
inventory of testing booklets, answer sheets, and ancillary testing materials;
Assists
in the production and distribution of testing materials for each of the system
wide tests scheduled on the testing calendar;
Coordinates
the return of test materials from the schools;
Acts
as the liaison with the school system warehouse/mailroom in the handling of
testing office materials in and out of the warehouse;
Collects
and maintains accurate records relating to the receipt and return of testing
materials;
Communicates
with and responds to requests from schools for information and/or materials;
Answers
phones and transfers calls within the office and takes messages as required;
Updates
and maintains computer files to provide information to school-based and office-based
personnel in Prince George's County Public Schools regarding distribution and
collection of materials;
Prepares documents and test books for scanning;
Packs,
lifts, and transports boxes/envelopes of test materials up to 60 lbs. each;
Assists
as a scanner operator if necessary;
Provides
quality customer service to Prince George’s County Public School staff,
parents, and the general public via phone, e-mail, or in person;
Attends
all training meetings in order to understand testing protocols for each test
administration; and
Other
duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Demonstrates
competency using MS Software and Windows operating system;
Experience
in organizing and maintaining files and materials;
Experience
in materials handling;
Ability
to work independently and to exercise initiative in carrying out program duties
and responsibilities;
Ability
to communicate effectively both orally and in writing with school system staff
including test coordinators;
Good
attention to detail and follow through with procedures to ensure high level of
accuracy in all work assignments;
Ability
to perform duties in accordance with strict schedules and very high standards
of precision, diligence and accuracy; and
Ability
to work and communicate with staff and school personnel, and the public in a
professional and courteous manner.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
High
school diploma supplemented by either additional education or appropriate
experience in data entry, storage, and retrieval.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
No direct supervisory responsibilities.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.