The Accounts Payable Technician performs work involving the performance of complex, highly difficult and responsible tasks of a sub-professional accounting nature.  These tasks are varied and include importing, auditing, posting and balancing of accounts payable transactions to appropriate fund and appropriation accounts; preparation of audit and control reports; control of disbursement authorities, food service quick invoices, travel reimbursements, iExpense submissions, and other related and similar activities. Employees in this class may serve as the final check on numerous financial transactions.  Work is performed within the limits of an established accounting system with considerable independence under general supervision and is reviewed by a technical superior for adherence to established accounting system requirements. The complex and highly responsible duties of this class, supervisory responsibilities and performance of tasks under general supervision, mainly limited to review of reports for adherence to established procedures, differentiate this class from Accounts Payable Clerk II.  

Posts invoice batches to proper funds, appropriations, activities and objects;

Prepares monthly performance reports and assists in the preparation of end of month performance reports;

Imports, prepares and posts accounts payable transactions from other systems;

Reconciles source documents with reimbursement requests;

Prepares adjustment documents;

Audits batches, registers and related documents;

Organizes and formats approved batches for payment in Oracle Payables;

Pre-audits invoice and payment runs based on AP Forensics input;

Trains newly assigned employees; and

Performs other duties as assigned.

 

Thorough knowledge of clerical accounting practices;

Working knowledge of Microsoft Word, Excel, and Oracle Payables or equivalent ERP system.

Thorough knowledge of office terminology, procedures and equipment and of business arithmetic and English;

Ability to maintain complex records and to prepare other reports and statements;

Ability to make arithmetical computations quickly and accurately, including the ability to understand and follow complex oral and written instructions;

Ability to operate adding machines and computers;

Ability to deal courteously and tactfully with customers; and

Ability to plan and supervise the work of others.

 

High school diploma or GED required, preferably supplemented by college-level courses, with at least seven years accounts payable experience; or any equivalent combination of experience and training which provided the required knowledge, skills and abilities. Considerable experience in bookkeeping and related clerical work, including experience in preparing financial reports. Working knowledge of Microsoft Word, Excel, and Oracle Payables or equivalent ERP system.

 

None Required.



No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




None.