POSITION SUMMARY:
The Accounts Payable Manager is responsible for managing the day-to-day operations of the Accounts Payable Office which processes non-payroll disbursements to individuals, partnerships, corporations, and other entities.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Performing responsible supervisory, accounting and analytical tasks related to invoice payments and management of accounts payable;
Managing the day-to-day operations of the Accounts Payable Office which processes non-payroll disbursements to individuals, partnerships, corporations, and other entities;
Supervising assigned personnel, which includes work allocation, training, and problem resolution; evaluating performance and makes recommendations for personnel actions;
Ensuring timely and accurate processing of invoice/payment documents supporting purchase orders, travel reimbursements, and stipends, while ensuring compliance with board policies and procedures;
Interacting with internal and external auditors, participates in various auditing projects, and providing information and access to accounting records as required;
Assuring the accuracy of invoices due based on authorized receipts against purchase orders;
Implementing procedures to ensure effective and efficient management of accounts payable;
Communicating with vendors, reconciling discrepancies and assuring prompt payment of invoices;
Managing operations, procedures, plans, and services to effectively and efficiently support the responsibilities of the Accounts Payable Office;
Supervising the preparation of accounting data for the financial information system;
Managing the financial information system and troubleshoots system problems;
Acting as a functional lead for the Accounts Payable Office on all system upgrades and testing related to the financial system;
Reviewing reimbursement requests, invoices, and payments for accuracy, compliance with internal controls, and appropriate account allocation;
Maintaining control of invoices and related accounts payable aging schedules;
Preparing monthly and year end processing schedules including annual Form 1099s;
Planning, establishing, and documenting policies and procedures to support accounts payable accounting and operating functions; and
Preparing monthly financial analyses, reports and supporting schedules as needed to ensure quality service that is effective, efficient and accountable.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Extensive knowledge of the operation of a large, complex Accounts Payable Office;
Thorough knowledge of accounting and related methods used in keeping fiscal accounts;
Knowledge and proven experience with computerized Accounts Payable Systems (Oracle experience a plus);
Knowledge of office procedures, routines and equipment;
Ability to plan, direct, and evaluate the work of others;
Ability to develop and maintain effective working relationships both inside and outside the school system; and
Mental alertness, good judgment, accuracy, and integrity.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Bachelor's degree from an accredited college or university in Accounting, Business Administration, or Business Management with five (5) years related experience in a large scale Accounts Payable operation, including supervision of staff and responsibility for administrative procedures performed; demonstrated experience in accounting, analysis, and supervision; or any equivalent combination of experience and training which provides the required knowledge, skills, and abilities.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
Supervising assigned personnel.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
ADDITIONAL INFORMATION:
None.