POSITION SUMMARY:
The
Accounting Analyst III performs highly responsible duties and supervisory work
through oversight and coordination of the daily financial activities to ensure
the accurate accounting and financial reporting for the school system’s Capital
Improvement Program which includes the Capital Projects, Fixed Assets and Leave
Purchase Funds.
DUTIES and RESPONSIBILITIES: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
Working
with the Assistant Controller, reviews relevancy of methods, processes and
procedures, and presents suggestions for improvement of the efficiency and
effectiveness of the operations;
Supervise
accounting office staff responsible for monitoring the financial transactions
of the Capital Projects, Fixed Assets and Lease Purchase Funds, through
effective communication and feedback related to the performance of specific
tasks and responsibilities;
Provide
assistance in resolution of outstanding issues, and recommendation of
procedural revisions;
Plan
and works collaboratively with the Capital Programs Office staff to ensure
adherence to accounting policies and procedures, and accountability for
accurate coding of expenditures an initiation of other financial transactions,
timeliness of inter-office document exchanges, projections of project fiscal
outcomes, and successful project retirement and closeout;
Maintains
the account structure for all Capital Projects, assigns and creates project
accounts, maintains and monitors approved project budgets, and prepares
reconciliations and analysis to substantiate accurate reporting of project
expenditures;
Prepares
and approves requests to County and State for reimbursement of expenditures and
prepares project closeouts;
Review,
interpret and approve various reports, journals, expense analysis and reconciliations
prepared by the accounting office staff, which are used as support to verify
the accuracy of project financial activity within each fund;
Provide
support to Fixed Asset staff related to conducting physical inventories;
Actively
participate in all financial audits related to Capital Programs, through
coordination of auditor requests to staff, preparation of schedules and
analysis, and providing response to auditor’s inquiry;
Assists
in the preparation of the Comprehensive Annual Financial Report (CAFR);
Work
closely with State and County agency personnel to ensure school system is in
fiscal compliance with regulations, and to maintain good working relationships;
Provide
responses to agencies inquiries, requests and concerns;
Maintain
and update the Accounting and Financial Reporting procedures manual as
necessary;
Conduct
period staff meetings, and attends other relation meetings, workshops and
training as needed; and
Perform
other duties as assigned.
QUALIFICATIONS:The requirements listed below are representative of the knowledge, skill, and/or ability required.
Previous
experience with computerized accounting systems, Oracle ERP preferred;
Thorough
knowledge of accounting theory, principles and application of such theory to a
variety of accounting transitions and problems (i.e. account reconciliation,
account analysis, preparation of journal entries, closing of accounts,
preparation of year-end schedules, etc.);
Considerable
knowledge of governmental accounting principles; considerable knowledge of
accounting techniques and reporting information;
Ability
to review, examine, analyze and interpret complex accounting documents and
records;
Ability
to prepare clear, concise and complete reports;
Ability
to plan, organize and work independently;
Ability
to plan and supervise the work of professional and clerical personnel in a
manner conducive to full performance;
Expert knowledge of Microsoft Excel,
Word, Access and cloud-based applications; and
Effective oral and written
communication skills.
EDUCATION and/or EXPERIENCE REQUIREMENTS:
Graduation
from college with major course work in Accounting, Finance or a related field
required, with at least five (5) years progressively responsible professional
experience as an accountant preferable in a government agency or educational
institution, ideally in a school system and a minimum of three (3) years
accounting experience related to accounting for Capital Projects; or any
equivalent combination of experience and training which provides the required
knowledge, skills and abilities.
Supervisory experience preferred.
CERTIFICATION REQUIREMENTS:
None Required.
SUPERVISORY RESPONSIBILITIES:
Supervises
accounting office staff.
PHYSICAL DEMANDS:
The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.
WORKING ENVIRONMENT:
The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.
ADDITIONAL INFORMATION:
None.