The Account Clerk II performs difficult clerical tasks involving the application of bookkeeping principles and/or account keeping practices to the maintenance of financial accounts and records.   

 

Reviewing invoice batches for invoices that can be corrected and processed;

Issuing written letters to schools/offices regarding actions needed to resolve invoices on hold;

Issuing written letters to vendors regarding invoice disputes and/or actions needed;

Provide records, requests, faxes and transmittal correspondence regarding any differences in source documents, account posting and balances;

Prepare routine financial correspondence, as requested by Supervisor;

Reviewing the hold files to follow up on unresolved issues;

Reviewing the hold file once a month for follow up and second/third request;

Reviewing batches and addressing within one week of receipt;

Reviewing invoices submitted to the Treasury Desk by close of business each day and/or returned to a centralized file of batches to be reviewed; and

Performs other duties as assigned.

 

 

 

Knowledge of modern clerical account keeping practices;

Knowledge of office terminology, procedures and equipment and business arithmetic and English;

Familiarity with operation of bookkeeping or accounting practices desirable;

Ability to understand and follow simple oral and written instructions;

Ability to create an Excel spreadsheet;

Ability to write legibly;

Ability to get along well with others;

Good customer service skills; and

Knowledge of Oracle preferred.

 

 

 

High school graduate with at least one to three years accounts payable experience or any equivalent combination of experience and training which provides the required knowledge, skills and abilities.

 

 

None Required.



No direct supervisory responsibilities.



The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand, talk, hear, walk, sit, and use fingers, tools or controls. The employee is occasionally required to reach with hands and arms and stoop, kneel, crouch, or crawl. Specific vision abilities required by this job include close vision such as to read handwritten or typed material, the ability to adjust focus, and depth perception. While performing the duties of this job, the employee may occasionally push or lift up to 25 lbs.




The work environment characteristics are representative of those an employee encounters while performing the essential functions of the job.




None.